Reconfiguring your office requires careful consideration of how it will impact your space and occupants. That’s why office-based organizations use scenario planning to explore their possibilities before committing to a new floor plan.
Whether you’re relocating employees from an acquisition, going through a reduction in workforce, implementing a new work model, changing buildings, remodeling, or reacting to another upcoming change, scenario planning is key to minimizing the disruption to your operations and maximizing the utility of your available office space.
Scenario planning is straightforward enough that many organizations use existing CAD software or spreadsheets to map out their ideas, or even print off floor plans and manually modify them. But while that technically works, it makes the process far more cumbersome and complicated than it has to be, and it prevents you from producing the best outcomes.
Tango Space is a comprehensive space management solution that includes dedicated scenario planning capabilities. Here are seven ways these purpose-built features improve your scenario planning process.
1. Easily create, compare, and present multiple options
Depending on the kinds of changes you’re considering, you may want to simply modify your “current” and apply the changes directly. But for more complex or higher-stakes scenarios, it’s crucial to evaluate multiple “what if” scenarios together alongside your current, so stakeholders can easily evaluate the final options.
Tango Space allows you to work directly in your current floor plan or modify it in a separate version, then print and display various scenarios together without the hassle of managing separate files.
2. Build a historical archive of floor plans
Over time, it can be hard to keep track of all your floor plan iterations. But a historical record can help you evaluate what specific changes led to your current circumstances. In Tango Space, all of your scenario plans live in one place, with records of any status changes, such as when they became current or inactive.
This historical record of scenarios and floor plans enables you to diagnose problems and trace outcomes back to specific decisions and changes. For example, perhaps you de-densified your office one year ago and eliminated workstations, which increased your occupancy and reduced capacity.
3. Find the best possibilities with AI
No matter how good your organization is at solving space management problems, exploring what-if scenarios, and optimizing your office configurations, you can only manually evaluate a fraction of the possibilities. Tango Space lets you input parameters like maximum and minimum occupancy and square footage per workstation, then leverage artificial intelligence to run every possible scenario and identify the options that best meet your goals.
This doesn’t just save you the trouble of developing scenarios—it helps you discover the best possible outcomes, so you can make optimal use of your space. Whether you’re trying to reduce your square footage, make room for more occupants, or improve utilization, using AI means you don’t have to settle for “the best option you could think of.”
4. Connect scenario plans to stack plans
As you modify floor plans and explore scenarios, those changes have implications for other processes you use to visualize possibilities. In Tango Space, you can establish connections between scenarios and stack plans, so that modifying a scenario automatically and dynamically modifies the stack plan.
This not only helps you keep plans up-to-date, but also provides visual confirmation that a scenario fits within your big picture.
5. Initiate moves directly from scenario plans
Building out a scenario often means inevitably generating a series of Moves, Adds, and Changes (MAC) to go with it. When you use informal or ad hoc processes for both of these activities, it can get messy trying to keep track of who you’ve moved where in a scenario, and then following that up with a MAC request.
When you do your scenario planning through Tango Space, you don’t have to think about MAC requests—you just focus on developing your scenario. Tango tracks those changes in the background, and after you make your scenario current, Tango generates the associated MAC requests. Since scenario planning and move management both happen within Tango Space, there’s less opportunity for details to fall in the cracks between these two distinct but highly related processes.
6. Make scenarios private: control who can see and access plans
Scenarios aren’t set in stone. Until you make them “current,” they’re just possibilities—based on situations which may not ever occur. The last thing you want is for someone to stumble upon a scenario you never intended for them to see, and then make assumptions or spread rumors about the future state of the organization based on the file.
If all your scenario planning happens in Tango Space, you can make your scenarios private and control which users will even see them in the software, let alone have permission to open, view, and edit them.
7. Separate CAD changes from data changes
Some organizations make all of their CAD changes directly in the current floor plan. Others won’t touch the current until a scenario is approved. So if that’s how you handle configuration changes, you need to isolate CAD changes in a scenario without also changing the data associated with the floor plan. Tango Space lets you manipulate CAD files and scenario data separately, so when you implement CAD changes and make them current, it won’t affect your data.
Simplify scenario planning with Tango Space
If your organization has a large portfolio and frequently encounters events that create the need for scenario planning, you don’t want to prepare for these high-stakes decisions with manual processes or multiple tools. With Tango Space’s dedicated scenario planning capabilities, you can create unlimited “what-if” scenarios and find the best possible solutions that maximize your desired outcome and align with your goals.
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