Control in the Hybrid Workplace: Part 3
Everyone is looking for answers. C-level executives and managers are struggling to find the right and safe way to get employees back into the office. Employees are excited about the flexibility of remote work and what that could mean for their future of work.
No one really knows what the best action plan for the future is, but everyone has an opinion.
More than 75% of C-suite executives report that they expected the typical “core” employee to be back in the office 3 or more days, which is the exact opposite of employees who want to WFH two or more days a week.
Employees know they want some type of flexibility. And executives are listening.
LinkedIn’s Global Talent Trends 2022 report shows that of more than 500 C-level executives surveyed, 81% said they’re changing their workplace policies to offer greater flexibility.
That’s why the term “hybrid workplace” has really taken off recently. It’s a way to mix in flexible, remote working with in-office working. And it empowers the workforce while keeping the right balance of control in management’s hands.
In Part 3 of this series, we are discussing the strategies that go into getting back to the workplace safely and how understanding what is going on in your space is vital to the success of your operations.
[Missed the first two parts of this series? Read Part 1 here and Part 2 here.]
Strategize Getting Back to the Workplace, Safely
Making our way back to the workplace requires planning, brainstorming, acting, and reacting. What your company doesn’t need is for the process to take too much of your time and money.
Tango Reserve by AgilQuest resolves many of the challenges COVID-19 creates when re-occupying office space. You can leverage our Back to the WorkplaceTM solution to Plan, Execute, Measure/Monitor, and Optimize new workplace processes to keep your employees safe, now and into the future.
Plan
As guidelines continue to change, it’s important to plan an efficient and easily adaptable return to the office. A few things to consider include physical distancing, work from home policies, creating a contactless environment, contact tracing, etc.
Execute
Then, you must think about the ways to carry out your plan. Whether that’s reducing available workspaces to limit capacity, managing who comes into the office and when, wellness checks, physically distancing the office with options like dynamic spacing, and more.
Measure
Next, you need to measure and monitor your workplace to understand what is working and what can change. Contact Tracing is a necessity in order to understand who was where and when.
Optimize
With your office set up for physical distancing, and reporting to help you understand how the process is working, you will find it easy to adapt your workforce to the many phases of getting back to the workplace and to the new normal.
Ensure Your Employees Feel Safe and Confident as They Return to the Office
Implementing a workplace reservation software to manage getting back to the office gives you confidence in your plan and enables employees to choose where and when they work so they can feel safe and supported.
Enable a Flexible Workplace
Employees are able to schedule time in the office, manage upcoming workspace or meeting room reservations, indicate when they are working from home, and more from their mobile app or desktop. They can feel in control of where and when they are working, and make changes well before or just before their scheduled time.
Create a Touchless Environment
Digital Signage, Mobile Apps, and QR Codes make it easy to create a contactless environment to reduce the spread germs. Employees can find and manage space from their mobile app and even instantly reserve a workspace or meeting room using their phones to scan a QR Code.
Make it Easy for Admin
With so many plans and new processes, Tango Reserve by AgilQuest makes it easy for admins to implement, physically distance the office and manage the new normal, and make short- and long-term decisions.
Different Ways to Physically Distance the Office
As we have helped organizations make their return to the office a safe one, we have seen many ways an office can be managed to ensure physical distancing of employees. Such as,
- Only allowing certain workspaces to be reserved
- Creating groups of employees that can only use certain workspaces on specified days
- Using Dynamic Spacing so that once an open workspace is reserved the workspaces with 6 feet of it become unavailable
Implementation is a Breeze
Getting Tango Reserve by AgilQuest set up and ready for employees to use is a breeze. Implementation time is minimal and training, while available, isn’t required as the platform is as intuitive and easy-to-use as Airbnb and hotel-booking sites. Plus, your Customer Success Team is always available to help with any questions or desired training.
Understanding the Who, Where, and When
Understanding who has been in the office, the resources that have been used, and the employees that have collaborated is key in this new normal. With real-time data, reports like Individual Asset Use & Presence can tell you:
- When a person’s been in the office
- What workspaces and conference rooms they used
- Whether they actually checked into those workspaces
- Other individuals who worked closely with them
Data to Drive Short- and Long-Term Decisions
With all the data Tango Reserve by AgilQuest provides, you can make informed short-term decisions as well as long-term, strategic ones when it comes to your office space.
In the short term, this data can help you understand your occupancy, manage capacity, and contact trace to follow government regulations.
Over time, you can see where your employees are actually working, how your space is being used, and make decisions like how to better utilize your space or if downsizing is an option.
Want to see how Tango Reserve by AgilQuest can help you get back to the office safely?
Schedule a demo to see how Tango Reserve by AgilQuest can help you in the process of returning to the office including ways to physically distance your workplace, limit capacity, keep employees on track and safe, and more. If you are already back in the office, then let Reserve help you manage the new normal.
Continue with this series with our next post: Managing A Safe, Post-COVID Workplace.
