Government

Improve Workplace Flexibility:

• Measure the utilization of each desk in each location to provide the data for making the best decisions on how many desks and meeting rooms are needed where

• Identify flexible work (telework and hoteling) candidates based on how often they work outside the office instead of inside

• Shift workers, where appropriate, to telework and support those who are in the office on any given day with guaranteed desks, convenient meeting rooms and catering, and communication technology

• Provide a network of space including coworking to accommodate workers when they need office space and in the location best suited to that day’s schedule and agenda

Enhance Telework:

• Identify which workers are best suited telework to or who are already working outside the office often as mobile workers

• Establish or expand the telework program to include as many workers as possible

• Prepare or enhance the policies to support telework and the contracts to maintain performance and career paths

• Train both managers and workers in how to succeed and thrive in the new distributed or remote work environment that is telework

• Capture and accumulate data daily to manage productivity and readily report compliance to OMB

Reduce the Deficit:

• Measure how much real estate the agency has and how much of that is actually being used

• Consolidate buildings and reduce the number of desks the agency needs by increasing the utilization of existing office space via alternative workplace arrangements and telework

• Reduce the cost of energy required for heating, air conditioning, lighting, powering computers and monitors by reducing the number of buildings occupied and automatically turning off unneeded services based on how many workers are actually in the building on any given day

Improve Sustainability:

• Reduce carbon footprint and energy consumption by reducing the number of buildings needed and the amount of space (desks and conference rooms) needed in the remaining buildings

• Reduce carbon footprint and foreign oil dependence by increasing telework and thereby decreasing the number of commuters and the amount of traffic

• Deliver power, lighting, and heating/air conditioning only to the areas of the buildings and the workspaces where workers are actually working on any given day

Provide Continuity of Operations (COOP):

• Further develop and practice telework programs so workers can accomplish mission even when they cannot reach or access the office workplace

• Distribute the location of space strategically to support workers across more than one building or campus and institutionalize the reservation or scheduling of desks and conference rooms to prepare the workforce for working from different locations during emergencies

• Tie the delivery of phone calls to the physical location of each worker via an automated system that synchronizes with the reservation system, so calls are routed to where the worker is today regardless of location

• Develop standards and policies common to every location to maintain productivity even when workers are “looking for a printer” or “where is the fax machine” in new facilities

Support Reinvestment and Recovery Legislation:

• Renovate, transform, and consolidate Federal office space

• Measure actual utilization of all office space, down to each workspace

• Manage more modern and agile work styles and arrangements, attracting and retaining young talent

• Optimize desks and meeting rooms to increase utilization and eliminate vacancy