Rollout Projects is a specialized feature of Tango Projects, designed to simplify straightforward, repeated projects within a program, such as deploying new equipment or updating signage. It’s a mass application of similar features across your whole portfolio. Build out a project once, then copy it to other locations with minimal effort.

For cookie-cutter projects you need to replicate at multiple locations, establishing a parent-child relationship between programs and projects creates a lot of unnecessary work. Tango Project users (especially retail users) avoid tedious, repetitive project-related tasks by simply rolling out the cookie-cutter project to all applicable locations.

When you want to install water bottle refilling stations, coffee machines, food warmers, lab equipment, ATMs, kiosks, or other assets at multiple locations, these projects have relatively low fixed costs and short-term timelines—plus you can often use the same vendors. There are very few variables, and the job isn’t complicated. Rollout Projects helps you reuse as much of the work as possible, so you’re repeating less work when you bring the same project to multiple locations.

Let’s take a look at how this feature streamlines the rinse-and-repeat projects within your capital programs.

Bring repeated projects into one consolidated view

Installing a new asset at all your locations may only represent one small part of a larger initiative. A water bottle refilling station, for example, may fit nicely into a broader green initiative, but viewing all of the projects associated with that initiative may make it difficult to see the status of these fast, low-cost installation projects.

Rollout Projects isolates each “rollout,” giving you simplified, at-a-glance information about only the projects you’re rolling out.

Minimize the disruption of planned remodels

You shouldn’t have to start from scratch every time you want to reuse a simple project at a new location. Rollout Projects helps you reuse the work you’ve already done to allocate funds, plan steps, get approvals, and schedule work with vendors. It’s easier to maintain the same look and feel with every project because it uses the same templated process, and often the same vendors.

Manage budgets from top-to-bottom

With parent-child projects, you manage budgets from the bottom up. Each child project has its own budget, and when there’s money leftover, it takes a few steps to free those funds for other child projects within the same parent project. Since rollouts have far less variance in expenses from one project to another, Rollout Projects lets you treat each rollout’s budget more like a bucket of funds. If a specific project uses less than expected, it simply leaves more in the bucket for the others.

Rollout Projects lets you manage budgets from the top-down, so funds extend from your overarching initiative budget into the individual projects within the initiative.

Track key dates for all applicable locations

Your simple, repeated projects have consistent, templated steps. Permits. Bids. Construction start times. Et cetera. With Rollout Projects, you can identify up to 10 steps involved in the project, and Tango will populate a schedule for all applicable locations. You can see key dates for each project in the rollout at once, making it easier to coordinate work and ensure important milestones are met.

Easily export to or import from Excel

Many rollout managers have their own process for tracking dates and budgets outside of their project management system. To ensure you can do that while retaining current at-a-glance views of every project at once, you can import from or export to Excel.

That covers everything you need to know about how this time-saving feature works, but it’s also worth understanding where this feature does and doesn’t apply to your repeated projects.

What projects are beyond the scope of Rollout Projects?

Rollout Projects is intended for projects that vary little from one location to the next. Every implementation is essentially the same, regardless of the facility. As projects increase in complexity, budgeting and expense recognition needs to be captured at a per-location level. In this case, parent-child projects make more sense, because that model allows you to give each individual project the attention it requires.

Here are a few examples of projects that are better suited for parent-child relationships than Rollout Projects:

• ADA Compliance
• Kitchen concept remodels (e.g. single to dual-line)
• Drive thru reconfigurations
• Electric car charging stations
• Installation of new lab/facilities
• Major reconfigurations to work-space
• Addition of shop-in-shops
• Addition of amenities (fitness centers, pools, game rooms, etc.)

Manage your rollouts with Tango Projects

Unlike traditional project management solutions, Tango Projects was built for capital program management. Our customers often need to manage projects, budgets, vendors, timelines, expenditures, approvals, and bids at a scale that’s simply too unwieldy for a general tool. With Tango Projects, you can see the big picture and manage the details from the same place.

Request a demo to see Rollout Projects and more specialized features within Tango Projects.